collection envelopes for churches, cathedrals and charities everywhere

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little as £40 including carriage



Christmas deadlines for Gift Aid envelopes

11 November 2016

 Can that time of year be galloping up already?

Ordering deadlines for deliveries in time for the big Christmas services are:

Customised Gift Aid envelopes: Friday 09 December 

Untitled Gift Aid envelopes: Friday 16 December 

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Penny speaking at Belfast exhibition

10 November 2016

Our very own Penny Miles will be giving the Gift Aid seminar at the Church Life Conference in Belfast on 15 November. This is the fourth time Penny has led the Gift Aid seminar at this exhibition. Penny’s presentation, at 10am, will be the first of 21 presentations through the day, all centred around church life and related issues.

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GASDS � early ideas of changes

10 August 2016

A ‘summary of responses’ has been published by HMRC following its consultation into the Gift Aid Small Donations Scheme, which has been running since the Spring.

The summary gives an early indication of changes which could be implemented in response to the enquiry. These might include:

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We're National Champions at having a heart!

9 August 2016

We are delighted to have received a double award ‘for companies that have a heart’.


Envelope Systems has not only won the customer service category in the International Corporate Social Responsibility Awards, but has also scooped the ‘Heart of Gold’ award for overall 2016 winner.

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Christmas deadlines for gift aid envelopes

2 December 2015

We would like to make you aware that the ordering deadlines for deliveries in time for the big Christmas services are:

Christmas is the busiest time of the year for Gift Aid envelopes. Check your stocks now and have one less thing to worry about in the Christmas run-up. Ordering new supplies couldn’t be easier:

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Apostolic church adopts fund filer

1 December 2015

The Apostolic Church has adopted Fund Filer for managing and reclaiming Gift Aid throughout its UK operation. 

More than 85 Apostolic assemblies across Britain are now logging in online and recording donor and donation information ready for the central body to make Gift Aid submissions using a simple separate login. 

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Congratulations come flooding in after victorious 'use up' campaign

5 November 2015

After our successful campaign to HMRC, we would like to thank you for all the congratulations sent to Envelope Systems since this victory. We present them below:

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How Envelope Systems won its appeal to HMRC

5 November 2015

A surprise announcement was made in late October 2015 changing Gift Aid declaration wording. The previous wording of 2012 had not made Gift Aid clear ‘without doubt’ after all, and a new simplified version was required.

HMRC imposed another harsh deadline of 05 April 2016 for moving to the new wording, barely five months from announcing the change.

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Forty years a Bedfordshire business

30 June 2015

It’s 40 years ago since the parent of Envelope Systems, T.E. Penny & Co. Ltd, moved to Sandy in Bedfordshire.

The move north in the spring of 1975 was only the second relocation in the then 42 year history of the company, founded in Holborn, central London, in 1933 as a firm of printing engineers.

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Budget boost for charities

28 April 2015

The recent Budget brought good news for churches and charities with the Gift Aid Small Donations Scheme, church repairs, military charities and air ambulances all receiving valuable new support.

From 06 April 2016, charities will be able to claim up to £2,000 as a top-up payment under the Gift Aid Small Donations Scheme.  

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See us at Heart and Soul, Edinburgh, 17 May

27 April 2015

Everyone interested in Fund Filer, whether already using it or thinking about it, is most welcome to visit us at ‘Heart and Soul’, an event to celebrate the life and work of the church in Scotland.

Between 3,000 and 5,000 people from churches and faith groups across Scotland are expected to attend the event in Princes Street Gardens, Edinburgh, between 1pm and 6pm on 17 May.

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Gateway Update? What Gateway Update?

26 April 2015

A totally smooth transition has left Fund Filer users blissfully unaware of a major change to the way HMRC receives Gift Aid submissions.

Implementing new code for this important upgrade was crucial to ensure claims would still submit successfully through the Gateway.

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Fund Filer launches blog after record year

12 January 2015

The year 2014 was a record twelve months for new signups to Fund Filer, which is now used by many hundreds, including several cathedrals. 

The year also saw one of the most significant update programmes to date, with December alone featuring a major release of new functionality for checking claims and managing subscriptions plus various smaller updates.

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HMRC calls time on old style Gift Aid envelopes

1 December 2014

HMRC is ending its concession allowing envelopes bearing old style Gift Aid declarations to be used up.

Churches and charities that have not replaced their Gift Aid envelopes since 2011 may now be using invalid declarations.

New wording requirements were introduced in early 2012 emphasising the need to ensure donors understood they needed to pay enough tax to cover all donations in the year. The new rules also clarified which taxes qualified for Gift Aid.

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Grants available for church roof repairs

22 November 2014

We aren’t talking about envelopes this time, but thought the news below about new grant funding for urgent church roof repairs justified a special message despite it being Christmas week.

We realise you might already be aware of this, but even if only one or two churches learn and benefit as a result of receiving this, we’ll be pleased to have done some good.

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Penny helps delegates master Gift Aid

29 October 2014

'Making the most of Gift Aid' was the title of a seminar given by Envelope Systems' managing director, Penny Miles, at a recent exhibition in Ireland. 

Almost 40 church treasurers and Gift Aid officers attended the presentation at the two-day Church Resources exhibition in Ballymena, County Antrim. 

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We have moved!

10 April 2014

As you may have seen in our April newsletter, we have recently moved to new premises in Sandy. The move went smoothly and there was no break in service to our customers.

Our new address is: 

7 Gateshead Close Sunderland Road Ind. Est. Sandy SG19 1RS

All our contact details including telephone numbers remain the same. 

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New instant free trial at Fund Filer

30 March 2014

We’re very pleased to announce a refresh of the Fund Filer website.  Fund Filer is an online Gift Aid service that enables you to record the right records in the right way for making Gift Aid repayment claims correctly.

Among the changes to the Fund Filer website, we’ve made it even easier to start a free trial of Fund Filer by simply entering an email address and password in order to gain instant access. 

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Charities registration begins in Northern Ireland

19 December 2013

Northern Ireland’s long awaited charities registration system was launched on 16 December by the new charities regulator for the province, the Charity Commission for Northern Ireland.

Registration is compulsory for all organisations that are, or could be, charitable. There are estimated to be between 7,000 and 12,000 of these in Northern Ireland, many of who are customers of Envelope Systems.

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Celebrating 80 years!

1 May 2013

The parent of Envelope Systems, T.E. Penny & Co. Ltd, is celebrating 80 years in business this month. 

The achievement earns the company a position in the top 1 per cent of British companies for longevity. The company has truly proved it can cope in all trading conditions. It was founded in London in 1933 during the great depression and has survived a world war and all the recessions since.

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Charities Online is here

30 April 2013

HMRC’s Charities Online, allowing Gift Aid repayment claims online, is here. The new system, introduced on 22 April, also heralds the introduction of the Gift Aid Small Donations Scheme, plus a facility for adjusting repayment claims.

Our own online Gift Aid service, Fund Filer,, will also shortly offer direct submissions to HMRC.

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Silver gift for Erlend after 30 years

29 April 2013

We have some very long relationships with churches at Envelope Systems, but it's rare for the customer to be the same person for 30 years.

Erlend McNab, freewill offering organiser at Portlethen Parish Church in Aberdeenshire, has just retired after 34 years in the position, 30 of them ordering the numbered and dated offering envelopes from Envelope Systems.

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Church Resources 2013 Belfast

4 March 2013

A seminar, ‘The Changing Face of Gift Aid’, topped off a very successful exhibition for Envelope Systems in Northern Ireland in February 2013.

The presentation, given by Envelope Systems managing director, Penny Miles was the best supported seminar at the show and included and overview of important new changes in Gift Aid introduced this year including Charities Online and the Gift Aid Small Donations Scheme, as well as Penny’s top ten tips for maximising Gift Aid.

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Withdrawal of SADonate

14 November 2012

Some may be sad to see this initiative withdrawn. It was a good idea but take up was poor. This is maybe a good example of use it or lose it.

Since 2005, self assessment taxpayers have been able to direct that a repayment of tax due should go to a charity of their choice instead.

HMRC have said the scheme was little used, not cost-effective and vulnerable to fraud without extensive upgrading.

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Inheritance Tax - reduced rate from April 2012

14 November 2012

Leave at least ten per cent of your net estate to charity and the tax charged to your estate will go down from April 2012.

This initiative only applies after exemptions, reliefs and the nil rate band have been taken into account.

If the ten per cent rule is fulfilled, tax on the residue of your estate will only be charged at 36 per cent and not the standard inheritance tax rate of 40%.

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Paul joins the team and we join an elite

30 May 2012

Envelope Systems now has a third generation of the Miles family in its team. Paul Miles, 35, (pictured above centre) has joined to help with business development.

The appointment places the company in an elite 13 per cent of British family businesses to make it to the third generation, according to research.

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need something extra special? Let us produce beautiful envelopes from your own artwork. Perfect for promoting your corporate ID.

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Fund FilerTM

make your Gift Aid reclaims easy. Use Fund Filer to keep track of all your donors and donations and reclaim online in just a few clicks. Quick, accurate and HMRC compliant reclaims every time. Start your 6 week free trial today.

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